Run your program
Free on every planTeam Scout vs. SportsEngine
It's not even close.
SportsEngine was built for the clipboard era — high-school athletic directors with a software budget line. Team Scout is built for the whole team. And as of May 1, 2026, SportsEngine is owned by PlayMetrics — its third change of hands in under a decade. The roadmap, the pricing, and the support are about to change. Here's what's already different.
We're not going to tell you SportsEngine is bad software. It runs a lot of programs. But it was built for high schools with a paid athletic director and a software budget line — not the homeschool, club, or community programs we serve — and on May 1, 2026 it was acquired by PlayMetrics, the same private-equity-backed platform you'll see compared on /vs-playmetrics.
That makes SportsEngine and PlayMetrics the same company now, both inside a Genstar Capital roll-up that exists to be sold again. Pricing reviews and roadmap quiet-periods are the usual playbook after deals like this.
Team Scout is the opposite on each of those points: our pricing is on the website in full — the monthly rate and the platform fee — card processing passes through Stripe at cost, and we're founder-owned with no investor exit clock. This page is the honest side-by-side.
The ownership question
SportsEngine is now part of a private-equity roll-up.
On May 1, 2026, PlayMetrics — backed by Genstar Capital — closed its acquisition of SportsEngine. It is SportsEngine's third change of ownership in under a decade. Acquisitions like this tend to mean pricing reviews and a quiet period where the roadmap stops being public. Team Scout is founder-owned and isn't for sale.
Our prices are on the website.
The simplest difference you can check in ten seconds: open four pricing pages. Most of the category will hand you a form. We hand you the number.
| Platform | Pricing published? | To get a quote | Typical sales cycle |
|---|---|---|---|
| Team Scout | Yes — every plan, platform fee included | Nothing. Self-serve sign-up. | Same day |
| PlayMetrics | No | Demo + qualifying call | 2–6 weeks |
| SportsEngine HQ | No | Demo + qualifying call | 2–6 weeks |
| TeamSnap (clubs) | No | Demo + qualifying call | 2–4 weeks |
| LeagueApps | No | Demo + qualifying call | 3–8 weeks |
The receipts
What it actually costs.
This isn't hypothetical. It's based on five years of one real program's SportsEngine payout data — every payout reviewed, every transaction counted.
| Year | Processed | SportsEngine fees | Processing at cost | Overpaid | Effective rate |
|---|---|---|---|---|---|
| 2021 | $32,500 | $1,130 | $1,050 | $80 | 3.32% |
| 2022 | $76,800 | $3,065 | $2,460 | $605 | 3.82% |
| 2023 | $101,650 | $3,925 | $3,220 | $705 | 3.70% |
| 2024 | $100,235 | $4,025 | $3,265 | $760 | 3.78% |
| 2025 | $159,000 | $6,165 | $5,085 | $1,080 | 3.67% |
| 5-year total | $470,185 | $18,310 | $15,080 | $3,230 | 3.70% |
The clearest single example
A booster writes the program a $5,000 sponsorship check. On SportsEngine, a bank transfer is charged at almost the same rate as a credit card — even though a bank transfer costs pennies to process. Here's the same $5,000, three ways.
SportsEngine HQ Premium — 3.25% + $1.50 per transaction
A booster writes a $5,000 check. $164 disappears into processing markup you never see itemized.
Team Scout — Stripe bank transfer, 0.8% capped at $5
Processing at cost. Our platform fee is separate and published — on the Club plan the same check is $150 all-in, every line visible.
Team Scout — Stripe card, 2.9% + $0.30
If they pay by card — and our supporter-covers-fees checkout means processing usually never touches program funds.
The bigger lever — how the fee gets presented
Other platforms have the same theoretical option to pass the credit-card fee to parents — but the way it's presented at checkout decides whether parents actually do. Team Scout's checkout positions the fee-cover opt-in as the default, with the math made plain. The result: 90%+ of parents choose to cover the credit-card fee, and every dollar of the program's collection lands with the program. On a year of registrations, that single design choice can outweigh the entire processing-rate gap above.
Let's be straight about this. Team Scout isn't free for organizations collecting money, and we won't pretend to be — paid plans run $29 to $179 a month plus a platform fee of 3.9% down to 1.9% on what you collect. What we are is the transparent option: every one of those numbers is printed on the pricing page, card processing passes through Stripe at cost with no markup, and there's no per-player fee and no surprise checkout line. Most programs don't switch to save a few dollars. They switch because they're tired of not knowing what they're paying.
Your program, in your words.
Most platforms force every group into “player” and “practice.” Team Scout lets your program use its own language.
| Team Scout default | Theater | School co-op | Faith community |
|---|---|---|---|
| Player | Actor | Student | Member |
| Practice | Rehearsal | Class | Service |
| Coach | Stage manager | Teacher | Small-group leader |
| Director | Director | Program director | Pastor |
| Tryout | Casting | Welcome day | Program kickoff |
Theater, school co-op, and faith community shown as examples — your program writes its own labels.
The biggest worry isn't price
It's the fear of moving. We take that off your plate.
We migrated a five-year SportsEngine program in 48 hours — 82 export files, every payment reconciled. The work is real, but it's our work, not yours. The hesitation is bigger than the move itself.
Straight answers.
Honestly, you might not — at least not just because another platform is nicer. Most programs move for a concrete reason: a price increase, a support wall, or the uncertainty that follows an ownership change. If SportsEngine is genuinely working for you and costing you under about $2,000 a year all-in, bookmark us and watch what happens with the PlayMetrics acquisition. If it isn't, that's the conversation worth having.
Usually — and every number is published, which SportsEngine's aren't. Our plans run $29–$179/mo billed annually plus a platform fee of 3.9% down to 1.9% on what you collect, printed on the pricing page. SportsEngine HQ Premium charges a subscription plus 3.25% + $1.50 per transaction (per their published processing rate) — and per-player fees on top for many programs. Two structural differences compound in your favor: card processing passes through Stripe at cost with a checkout built for supporters to cover it (90%+ of parents opt in), and there are no per-player fees at all. Across the five-year reference program above, SportsEngine's processing markup plus subscription came to roughly $9,700.
Yes — and it's the most common worry we hear. We've already moved a five-year SportsEngine history off the platform inside 48 hours: 82-plus export files, every payment matched against the source payouts. We pre-qualify every migration so the timeline we quote you is one we can hit. See the full plan on our SportsEngine migration page.
A fair question. Three things: we're founder-owned and bootstrapped, so there's no investor exit clock forcing a sale; your data exports to CSV at any time, on every plan, no questions asked; and every other major platform in this category has been sold to private equity in the last decade. The "safe" choice may be the riskier one.
Sometimes yes, sometimes not yet — and we'll tell you which. We won't bluff a feature to win a deal; you'd find out in week one. Tell us the job you're trying to do and we'll either show you how Team Scout does it or be honest about the roadmap.
Same worry we've heard from every program — half the coaches on our first migrated team were over 50. The trick is the onboarding, not the app. We do a one-hour walkthrough during migration and send each coach a three-minute video on the one thing they need: posting to their team feed. It's a phone app, not a 2012 admin portal. If they can use Facebook, they can use this.
Yes, and this is one of the bigger reasons treasurers move. Team Scout is built on a real double-entry ledger — the same accounting foundation banks and Stripe use under the hood — and we sync directly to QuickBooks Online with line-item detail. Every registration, ticket, donation, refund, and processing fee posts to the right account in your chart, automatically. The seeded chart is twenty-seven accounts grouped the way a bookkeeper reads them, with ten distinct revenue streams. SportsEngine offers a QuickBooks export, but it ships as aggregated lump entries — fine for a tax preparer, not what a treasurer actually wants. See the full chart and how the sync works.
See it for yourself
Start your team free — see what's different.
Skip the demo gauntlet. The Community plan runs your whole program free, forever. When you're ready to collect money, plans start at $29/mo plus a small published platform fee. Self-serve, no contracts, cancel anytime.