Grow & collect
From $29 a monthFinancial dashboards
Your bookkeeper knows what is in every deposit.
Every payment is recorded with the family and what it paid for, and every bank deposit opens into the payments inside it, ready for QuickBooks. The monthly books take minutes, on every plan, including free.
Explore modules
What's in it
Every bank deposit downloads as QuickBooks-ready journal lines, debits equal to credits, so your bookkeeper is done in minutes
Twenty-seven accounts across ten distinct revenue streams: every dollar tagged the way a bookkeeper would tag it by hand
Built on a real double-entry ledger: the same accounting foundation banks and Stripe use, and the kind of financial architecture youth-sports platforms usually reserve for enterprise pricing
A bookkeeping file with gross, fees and net in their own columns for every payment, ready for QuickBooks Online, Xero or Wave
Line-item detail, not aggregate dumps: each ticket, registration, refund, and fee posts the way you would categorize it by hand
Hours back every month for whoever does your books: each deposit entry debits the bank for exactly what landed, so it matches the bank line on the first pass
Revenue summaries by period and by module: see exactly where the money came from
Collection rates and A/R aging: current, 30, 60, 90+ days overdue, at a glance
Ninety-day cash-flow forecast: know what is coming before it arrives
Payout tracking that follows every Stripe deposit to your bank account
Live numbers pulled from real payments, not a month-end reconciliation
Switches on automatically on every plan, including Community, the moment any money flows
QuickBooks-ready, deposit by deposit
Twenty-seven accounts. Ten revenue streams. Every deposit ready for QuickBooks.
Team Scout keeps a real double-entry chart of accounts, twenty-seven of them, grouped the way a bookkeeper reads them: Assets, Liabilities, Equity, Revenue, Contra-revenue, and Expense. Ten of those are distinct revenue streams. Every dollar that moves through Team Scout, from a registration or a ticket to a donation, a merch order, a refund or a processing fee, posts to the right account with line-item detail. Each bank deposit then downloads as journal lines your bookkeeper keys into QuickBooks Online as one balanced entry.
Why this is different
Most sports platforms hand the bookkeeper a CSV export and a long evening. A handful of enterprise-grade systems, PlayMetrics and Crossbar the credible ones, have built real GL-mapped sub-ledgers, but they're priced for clubs with paid front offices and won't show you a number until you've sat through a sales demo. Team Scout is built on a normalized double-entry ledger, the same accounting foundation banks and Stripe use under the hood, and ships it to every plan, including free. Every transaction is already debited and credited against the right account internally, so the file your bookkeeper downloads already balances to the bank deposit. The financial architecture that used to require an enterprise budget is now running quietly under a homeschool team's free account, doing its job.
The chart of accounts
Twenty-seven accounts grouped the way a bookkeeper reads them. Every dollar that moves through Team Scout lands in one of them the moment it moves.
Assets
What the org owns or is owed
| # | Account |
|---|---|
| 1000 | Operating Bank Account The bank account Stripe payouts land in |
| 1100 | Stripe Clearing Money in transit between Stripe and the bank, covering the 2 to 3 day payout lag |
| 1150 | Undeposited Funds (Cash & Check) Offline payments collected but not yet deposited |
| 1200 | Accounts Receivable Invoices and payment plans not yet collected |
| 1300 | Inventory: Merchandise for Resale Store stock the program is holding to sell |
Liabilities
Money held for or owed to others
| # | Account |
|---|---|
| 2200 | Sales Tax Payable Tax collected on merch and ticket sales, owed to the state |
| 2300 | Equipment / Security Deposits Held Refundable deposits collected against gear or facility use |
| 2350 | Customer Credits / Refunds Payable Credits owed back to families that haven’t been refunded yet |
| 2400 | Deferred / Unearned Revenue Money collected for a season or event that hasn't happened yet |
Equity
| # | Account |
|---|---|
| 3000 | Opening Balance Equity |
| 3900 | Retained Earnings / Net Assets |
Revenue
Ten distinct revenue streams, each posts on its own line
| # | Account |
|---|---|
| 4000 | Registration Revenue Season and event sign-ups |
| 4050 | Membership / Dues Revenue Recurring membership and program dues |
| 4200 | Ticket / Event Revenue Gate sales at home games and tournaments |
| 4300 | Donation / Contribution Revenue Direct gifts and donor contributions |
| 4350 | Fundraising Revenue Campaigns and fundraisers, kept apart from straight donations |
| 4400 | Merch Revenue Store orders |
| 4500 | Advertising / Program-Ad Revenue Sponsor placements in printed and digital programs |
| 4600 | Sponsorship Revenue Season or event sponsorships outside the program-ad channel |
| 4700 | Volunteer Buyout Revenue Opt-out payments families make in lieu of volunteer hours |
| 4800 | Other / Miscellaneous Revenue Catch-all for the long tail |
Contra-revenue
Reductions to revenue
| # | Account |
|---|---|
| 4900 | Refunds Reversals and refunded transactions |
| 4910 | Discounts & Scholarships Discount codes, financial-aid awards, comped registrations |
Expense
Platform-side cost of doing business
| # | Account |
|---|---|
| 5000 | Stripe Processing Fees Card and ACH fees taken by Stripe |
| 5400 | Cost of Goods Sold: Merch Inventory cost recognized when an item sells |
| 5900 | Chargeback / Dispute Fees Disputed transactions and the fees Stripe charges to handle them |
| 5950 | Bank / Payout Fees ACH return fees and any bank-side payout costs |
Why the chart stops at twenty-seven
We deliberately left out the five operating-expense accounts a typical sports program also tracks: equipment purchases, referee and official pay, facility rental, league fees and general admin. Those are off-platform: the club pays refs and fields directly, Team Scout never sees that money, and seeding empty accounts would create duplicates that confuse the bookkeeper's mapping. Those expenses live in your QuickBooks, on the lines you've already set up. Our files cover only the money that moves through Team Scout.
Every bank deposit comes out of Team Scout already laid out against these accounts, ready to key into QuickBooks as one balanced entry, the way you would categorize it by hand. The treasurer gets their evenings back.
What it costs
You never buy this. Financial Dashboards, and the QuickBooks-ready files that come with it, are not an add-on and not a line item. It switches on the moment any money starts moving through your org: the first ticket you sell on the free Community plan, the first donation on a fundraiser, the first paid registration. Active on every plan automatically.
See all plansFree to start
Start your team free.
Groups, messaging, the calendar, volunteers, your website and a merch store are free on the Community plan. Registration, payments, ad sales and sponsorships start at $29 a month, paid annually, plus a small platform fee, and every paid plan includes every module. No contract.