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Financial Dashboards
A real chart of accounts — twenty-seven of them across ten revenue streams — plus a one-click QuickBooks Online sync. Available on every tier, including free.
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What's in it
Direct one-click sync to QuickBooks Online — every transaction posts to the right account, automatically
Twenty-seven accounts across ten distinct revenue streams — every dollar tagged the way a bookkeeper would tag it by hand
Built on a real double-entry ledger — the same accounting foundation banks and Stripe use, and the kind of financial architecture youth-sports platforms usually reserve for enterprise pricing
Map your Team Scout chart to your QuickBooks chart once — the books update themselves from then on
Line-item detail, not aggregate dumps — each ticket, registration, refund, and fee posts the way you would categorize it by hand
Hours back every month for whoever does your books — no CSV exports, no manual journal entries, no reconciliation marathon
Revenue summaries by period and by module — see exactly where the money came from
Collection rates and A/R aging — current, 30, 60, 90+ days overdue, at a glance
Ninety-day cash-flow forecast — know what is coming before it arrives
Payout tracking that follows every Stripe deposit to your bank account
Live numbers pulled from real payments — not a month-end reconciliation
Switches on automatically on every tier — including Community — the moment any money flows
New — QuickBooks Online sync
Twenty-seven accounts. Ten revenue streams. One sync.
Team Scout keeps a real double-entry chart of accounts — twenty-seven of them, grouped the way a bookkeeper reads them: Assets, Liabilities, Equity, Revenue, Contra-revenue, and Expense. Ten of those are distinct revenue streams. Map your QuickBooks Online chart to ours once, and every dollar that moves through Team Scout — registration, ticket, donation, fundraiser, merch order, refund, processing fee, chargeback — posts to the right account, automatically, with line-item detail.
Why this is different
Most sports platforms hand the bookkeeper a CSV export and a long evening. A handful of enterprise-grade systems — PlayMetrics and Crossbar are the credible ones — have built real GL-mapped sub-ledgers, but they're priced for clubs with paid front offices and won't show you a number until you've sat through a sales demo. Team Scout is built on a normalized double-entry ledger — the same accounting foundation banks and Stripe use under the hood — and ships it to every tier, including free. Every transaction is already debited and credited against the right account internally; we don't have to reconstruct your books to sync them. The financial architecture that used to require an enterprise budget is now running quietly under a homeschool team's free account, doing its job.
The chart of accounts
Twenty-seven accounts grouped the way a bookkeeper reads them. Map each line to a row in your QuickBooks chart of accounts once — your books stay current from then on.
Assets
What the org owns or is owed
| # | Account |
|---|---|
| 1000 | Operating Bank Account The bank account Stripe payouts land in |
| 1100 | Stripe Clearing Money in transit between Stripe and the bank — covers the 2-3 day payout lag |
| 1150 | Undeposited Funds (Cash & Check) Offline payments collected but not yet deposited |
| 1200 | Accounts Receivable Invoices and payment plans not yet collected |
| 1300 | Inventory — Merchandise for Resale Store stock the program is holding to sell |
Liabilities
Money held for or owed to others
| # | Account |
|---|---|
| 2200 | Sales Tax Payable Tax collected on merch and ticket sales, owed to the state |
| 2300 | Equipment / Security Deposits Held Refundable deposits collected against gear or facility use |
| 2350 | Customer Credits / Refunds Payable Credits owed back to families that haven’t been refunded yet |
| 2400 | Deferred / Unearned Revenue Money collected for a season or event that hasn't happened yet |
Equity
| # | Account |
|---|---|
| 3000 | Opening Balance Equity |
| 3900 | Retained Earnings / Net Assets |
Revenue
Ten distinct revenue streams — each posts on its own line
| # | Account |
|---|---|
| 4000 | Registration Revenue Season and event sign-ups |
| 4050 | Membership / Dues Revenue Recurring membership and program dues |
| 4200 | Ticket / Event Revenue Gate sales — home games, tournaments |
| 4300 | Donation / Contribution Revenue Direct gifts and donor contributions |
| 4350 | Fundraising Revenue Campaigns and fundraisers — separated from straight donations |
| 4400 | Merch Revenue Store orders |
| 4500 | Advertising / Program-Ad Revenue Sponsor placements in printed and digital programs |
| 4600 | Sponsorship Revenue Season or event sponsorships outside the program-ad channel |
| 4700 | Volunteer Buyout Revenue Opt-out payments families make in lieu of volunteer hours |
| 4800 | Other / Miscellaneous Revenue Catch-all for the long tail |
Contra-revenue
Reductions to revenue
| # | Account |
|---|---|
| 4900 | Refunds Reversals and refunded transactions |
| 4910 | Discounts & Scholarships Discount codes, financial-aid awards, comped registrations |
Expense
Platform-side cost of doing business
| # | Account |
|---|---|
| 5000 | Stripe Processing Fees Card and ACH fees taken by Stripe |
| 5400 | Cost of Goods Sold — Merch Inventory cost recognized when an item sells |
| 5900 | Chargeback / Dispute Fees Disputed transactions and the fees Stripe charges to handle them |
| 5950 | Bank / Payout Fees ACH return fees and any bank-side payout costs |
Why twenty-seven, not thirty
We deliberately left out the five operating-expense accounts a typical sports program also tracks — equipment purchases, referee and official pay, facility rental, league fees, general admin. Those are off-platform: the club pays refs and fields directly, Team Scout never sees that money, and seeding empty accounts would create duplicates that confuse the bookkeeper's mapping. Those expenses live in your QuickBooks, on the lines you've already set up. We sync what we actually touch.
Map each of these to a line in your QuickBooks chart of accounts once. From then on, your books update themselves — line by line, in real time, the way you would categorize them by hand. The treasurer gets their evenings back.
Free vs. paid
You never buy this. Financial Dashboards — and the QuickBooks Online sync that comes with it — is not an add-on and not a line item. It switches on the moment any money starts moving through your org: the first ticket you sell on the free Community tier, the first donation on a fundraiser, the first paid registration on Signature. Active on every tier automatically.
Ready to financial dashboards?
Start your team free.
Community tier is free forever — groups, messaging, ticketing, fundraising included. Add Signature ($129/mo) when you’re ready for the paid modules. Self-serve checkout, no contracts.