Paid modules
Each tier includes the ones aboveSignature unlocks
Premium adds
Moving from SportsEngine
Take the fear
off your plate.
The biggest barrier to leaving SportsEngine isn't the price. It's the fear of moving. So here's the honest truth: you don't need a migration plan. You need to start using Team Scout today — while you're still on SportsEngine — and transition when you're ready.
Free PDF. No email required. 12 pages, plain language.
Don't get pulled in
SportsEngine now belongs to PlayMetrics. The roadmap is theirs. Where you go next is yours.
The honest answer
When's the right time
to transition? Today.
Not season-end. Not contract renewal. Not after the tournament. Today. Team Scout's Community tier is free forever — so there's no waiting and no risk. You start using it now, alongside what you've already got.
Start today
Create your free org. Add a team. Invite a couple of coaches. Inside an hour, you have proof of life.
Run them in parallel
Use Team Scout for new things — comms, fundraising, the next ticketed event. Let SportsEngine finish what's in flight.
Unwind when you're ready
When new registrations are landing on Team Scout and everyone's comfortable, disable auto-renewal on SportsEngine and let it lapse.
The five steps
What migrating actually looks like.
Five buckets. No drama. The free downloadable guide walks each one through in detail, with the sample messages and the actual checklists.
Download Team Scout. Create your org. Look around. Free tier, no commitment.
Before you decide anything, you should see what's actually here. The Community tier is free forever — team feed, messaging, ticketing, fundraising. You can have your team using it inside an hour, while SportsEngine keeps doing whatever it's doing.
Invite a few coaches and parents in. Let them feel it before you sell it.
Software decisions for a program aren't a solo call. The fastest way to get coaches and parents on board is to put it in their hands for a week and let it sell itself — the feed, the messaging, the registration flow.
Communicate the move to your team and families. Walk through what changes — and what doesn't.
Once you've decided, the rest of the program needs a clear, calm announcement. Not a sales pitch — a heads-up. Why we're switching, what they need to do, what stays the same.
Finish collecting outstanding payments. Grab the reports you'll want. Then quietly stop.
There's no migration emergency. Your old platform will keep running as long as you keep paying for it — so use it as a safety net while you wind down. Don't try to switch mid-billing-cycle. Don't migrate transactions that are still in flight.
You're on a better platform. Now switch on the things that actually make money.
Most programs underuse the revenue side of their software because the old platforms made it painful. Team Scout makes it easy. Program ad sales, registrations at lower fees, fundraising at 100% to the program, volunteer signups — these are the difference between breaking even and funding the season.
Each step with sample messages, scripts, and checklists. Free.
While we're being honest
Five years on SportsEngine, billed back to the program.
We pulled the actual payout history for one real homeschool football program (Christ Prep). Numbers below are adjusted ±~5% for privacy — the gap is the point, not the precise dollars.
| Year | Paid out | SE fees | Stripe at cost | Overpaid | Effective rate |
|---|---|---|---|---|---|
| 2021 | $32,500 | $1,130 | $1,050 | $80 | 3.32% |
| 2022 | $76,800 | $3,065 | $2,460 | $605 | 3.82% |
| 2023 | $101,650 | $3,925 | $3,220 | $705 | 3.70% |
| 2024 | $100,235 | $4,025 | $3,265 | $760 | 3.78% |
| 2025 | $159,000 | $6,165 | $5,085 | $1,080 | 3.67% |
| 5-year total | $470,185 | $18,310 | $15,080 | $3,230 | 3.70% |
How to prepare for the transition
What we'll help with
- Setting up your org, your first team, and your branding.
- Answering your questions through the whole transition.
- Setting up Stripe so your payouts land in your bank.
- Helping you build registrations, scheduling, and groups.
Tips before you make the move
- 1Export what you'll want from SportsEngine. Payment history, rosters, tax docs. SportsEngine doesn't make this easy, so do it while your account is still active.
- 2Check for outstanding balances. Pull a report of unpaid registrations or invoices. Easier to chase them down before you switch than after.
- 3Move unpaid balances into Team Scout as new invoices. For anything still owed at switchover, create an invoice inside Team Scout for the remaining amount. Parents settle in the new system going forward — one place, one record.
- 4Disable auto-renewal instead of canceling. Let SportsEngine lapse at term end. Your archive stays available the whole time, with no rush.
The full 12-page guide walks each tip with sample exports, billing checklists, and parent communication templates.
Get the full guide (PDF)The questions everyone asks.
Today. Not season-end. Not contract renewal. The Community tier is free forever, so there's no reason to wait — you can start using Team Scout for team comms, ticketing, and fundraising while SportsEngine keeps doing whatever it's doing. Most programs we talk to end up running both side-by-side for a few weeks until the new one feels natural, then quietly wind down the old one.
No — and you probably shouldn't try. SportsEngine keeps your historical records accessible as long as your account is open. Export the reports you'd want for your own records (payment history, roster snapshots, tax docs), and treat what's left as a reference archive. The forward motion happens in Team Scout.
No — and we recommend you don't. Keep it running long enough to collect any outstanding payments and grab any reports you'll want for your records. Then disable auto-renewal so it lapses at the end of the term. There's never a moment where your program is without a working system.
It depends on what 'done' means. You can have Team Scout set up and your team using the feed inside an hour. Moving registrations and payments takes longer because you usually want to wait for an in-flight billing cycle to clear — call it a season's worth of patience. We did a full five-year SportsEngine migration for one program (Christ Prep) in 48 hours when speed was the constraint, but most programs don't need that.
If your program already has a Stripe account, we link it during setup and payouts continue landing in your bank as normal. If you don't, we create one with you. Either way, Team Scout passes Stripe through at cost — no markup.
Yes. On the Elite and Premium tiers you can point a custom domain at your Team Scout site, and your domain stays registered to you the whole time. Nothing about the move forces you to give up a web address you already own.
No. The Community tier is free forever. Setup is on you, but it's straightforward — and if something gets stuck, message us. We'd rather answer a few questions than have you decide it's too hard and bounce.
Your old platform is still running underneath you the entire time. A bumpy step is an inconvenience, not a lost season. That's the point of doing it this way — there's no cutover risk because there's no cutover. You just gradually do more on the new platform and less on the old one.
Leaving SportsEngine
Start your team on Team Scout today.
Community tier is free forever — groups, messaging, ticketing, fundraising all included. When you're ready to move registrations off SportsEngine, Signature is $129/mo. No setup fees. No 'talk to us' friction. Just sign up.