Run your program
Free on every planBuilt by families
Not designed in a
conference room.
Team Scout was built by real families fighting the real battle against other platforms — the families and coaches behind the teams, not consultants behind a one-way glass. Christ Prep Academy was the first program to see what we built.
Case study
Christ Prep Academy Football
Homeschool football program in the Kansas City metro — 120+ players and 267 members across 15+ teams and groups, an NHFA-aligned tournament participant.
Year one on Team Scout
$90,000+
collected through the platform in the program's first twelve months — registrations, gate, fundraising, merch, and sponsorships, every dollar traceable to its source.
The story behind the numbers
Strong community.
Weaker connection points.
Strong community. Weak connection points.
Christ Prep is a tight community — prep rallies, families that travel to games together, coaches who know every athlete. But the platform underneath didn't match. SportsEngine registrations were rough but workable. The team communications were the problem. For a program built around belonging, the connection points were the weakest part of the operation.
What the books couldn't see.
Behind every well-run program is someone reconciling the books. At Christ Prep, that meant hours every month tracing where money came in from — a ticket to the football movie premiere, a player registration, an ad sponsorship, a camp deposit. The platform didn't make the source of any dollar obvious. The financial side of the program took two or three people, significant time, by hand. That wasn't a tooling problem they could solve. It was a tooling problem they had to live with.
Start fresh. Single source of truth.
Pulling five years of history out of SportsEngine is hard — some reports are real-time, some get emailed on a delay, all of it needs deduping. The team made the call: the old data wasn't what mattered. What mattered was a clean slate on a platform where every dollar, every roster, every group lives in one place. So Christ Prep closed out the open billing on the old system and began on Team Scout — with the financial reporting, accuracy, and visibility the program needed.
A full season in
What Christ Prep actually runs on Team Scout.
Not a pilot, not a feature tour — the program's whole operation, module by module, from the first registration of the season to the QuickBooks entry that closes the month.
Registrations
Season sign-ups with payment plans — clean forms, card or bank transfer, one source of truth for who's paid.
Ticketing
Cashless game day. QR tickets scanned at the gate — no cash box, no counting bills at halftime, no bank run before kickoff.
Volunteer signups
Gate, concessions, chains, film — parents claim shifts from their phones, with household credit tracked across the season.
Fundraising
Player-led campaigns with leaderboards — 0% platform fee, 100% of every donation to the program.
Sponsorships
Sponsor tiers sold and collected through the platform, with logos flowing straight to the website showcase.
Program ad sales
The printed game-day program, funded by local businesses — rate cards, player leaderboards, renewals tracked.
Team website
christprepfootball.com — brand-true, mobile-first, updated from the same admin the roster lives in.
Team communications
Feeds, chats, photos, urgent alerts — the daily heartbeat for every team, JV to varsity.
Rosters & groups
15+ teams and groups under one org — varsity, JV, coaching staff, booster crew, each with its own space.
Merch store
Team gear ordered by families, shipped to their door — no parent volunteer hauling boxes to games.
Financial reporting
Every dollar tagged to its source — registrations, gate, donations, ads — with collection rates and A/R at a glance.
QuickBooks Online sync
Line-item detail posting to a real chart of accounts. The books stay current without a reconciliation marathon.
From the volunteers who run game day
“The more we can do to streamline volunteer roles, the easier it is for the football program to thrive and focus on the important things.”
— Emily, game-day volunteer coordinator, Christ Prep Football
Emily helps coordinate the volunteers behind every Christ Prep home game. After the program sold its movie-premiere tickets cashless through Team Scout, she ran the math on taking game-day ticketing cashless too: at least five volunteer roles' worth of time freed up every game. Nobody stationed at a cash box. Nobody counting money through the second half. No picking the cash box up and returning it. No bank run before every game. That's time that goes back to the families who showed up to watch football.
The bigger point
A platform that pays
for itself.
Between program ads, player fundraising at 0%, supporter-covered processing, and one plan that includes every revenue tool — the math works in the program's favor before the season starts.
Program ad sales
A team of 25 selling one $200 ad per player nets ~$4,000 after print costs — several times the year's subscription. Even a 15-roster volleyball program clears around $2,000 the same way. Bigger rosters compound the math.
Player fundraising
Each athlete can raise their dues through built-in fundraising at a 0% platform fee — money toward the program instead of a fundraising company's 20% cut.
Supporters cover the fees
Card processing passes through Stripe at cost, and the checkout is built for supporters to cover it — ~90% of families opt in. Processing stops coming out of program funds.
One plan, everything included
Registrations, ticketing, store, fundraising, sponsorships — the identical full stack on every paid plan. No surprise upcharges, no per-player fees, and a platform fee that's published, not discovered.
Your program could be next
Start your team free. Be the next story.
Programs joining now get our full attention. The Community plan runs your whole program free — website, groups, schedule, volunteers, ticketing, fundraising. When you're ready to collect money, plans start at $29/mo plus a small published platform fee. Self-serve checkout, no contracts.