What is the best registration software for a homeschool co-op?
For a homeschool co-op, the best registration software signs a family up for classes, collects the fees and tracks the parent jobs in one place. Team Scout, Homeschool-Life, CircleUp, MyCoop and Homeschool HQS all do that; they differ in price and in what families get beyond registration, and Team Scout adds a website, a group for every class and a calendar on each family's phone.
By Peter McClung, founder and CEO of Team Scout. Published . Updated . Prices read November 13, 2026.
The short answer
- Free for a co-op under ten families: CircleUp and Homeschool HQS. Free up to 100 families: OneHomeschool. Free to run without registration: Team Scout.
- Priced by family: Homeschool-Life at $9.95 or $11.95 a family a year. Flat price: MyCoop from $49 a month.
- Volunteer hours with a buyout: Team Scout and CircleUp.
- Check the fee on payments and whose bank account the money lands in.
Which one is best for what?
- Team Scout: best for a co-op that wants class sign-ups, fees, parent jobs, a website and a group for every class in one app.
- Homeschool-Life: best for a co-op that wants a homeschool-only platform priced by family.
- CircleUp: best for a co-op of up to 200 families that wants low monthly pricing and volunteer buyouts.
- MyCoop: best for a co-op that wants one flat price with every feature included.
- Homeschool HQS: best for a co-op that budgets by the year and takes payments through Square.
- OneHomeschool: best for a co-op of 100 families or fewer that wants a free roster, sign-ups and dues.
- Google Forms: best for a co-op with a handful of families.
How do they compare?
From each product's own pages, read November 13, 2026.
| Product | Price | Fee on payments | Volunteer hours | Free plan |
|---|---|---|---|---|
| Team Scout | Price: Free to run; registration from $29 a month billed annually | Fee on payments: A platform fee on what you collect; card processing is separate | Volunteer hours: Sign-ups, hours and buyouts | Free plan: Yes: Community |
| Homeschool-Life | Price: $9.95 or $11.95 a family a year | Fee on payments: Not on the page we read | Volunteer hours: Volunteer management | Free plan: A free trial |
| CircleUp | Price: $0 to $100 a month by family count | Fee on payments: 0.5% on Stripe payments; none on cash and checks | Volunteer hours: Shifts, approval and buyouts | Free plan: Up to 10 families |
| MyCoop | Price: From $49 a month | Fee on payments: No per-registration fee | Volunteer hours: A volunteer hours ledger | Free plan: A 30-day trial |
| Homeschool HQS | Price: $0 to $999 a year by family count | Fee on payments: 1% through Square | Volunteer hours: Volunteer job assignments | Free plan: Under 10 families |
| OneHomeschool | Price: Free for 100 families or fewer | Fee on payments: No cut; Stripe's card fees apply | Volunteer hours: Not on the page we read | Free plan: Yes |
| Google Forms | Price: Free | Fee on payments: Takes no payments | Volunteer hours: No | Free plan: Yes |
Team Scout: best for a co-op that wants class sign-ups, fees, parent jobs, a website and a group for every class in one app
Team Scout is the app teams use to talk, plan and run themselves: groups, messages and one calendar for families, with registration, payments, a public website, volunteer sign-ups, tickets, fundraising and sponsorships in the same app.
Families sign up for classes and pay online, by card or bank, on a payment plan if they need one. You see who is in each class, who has paid and which parents are serving when.
Price: The Community plan is free: website, groups, messaging, calendar, volunteer sign-ups, fundraising, ticketing and a merch store. Registration and payments are on the paid plans: Team $29, Club $79 or League $179 a month, billed annually, plus a platform fee of 3.9%, 2.9% or 1.9% on what you collect through it. Card processing through Stripe is separate. Team Scout pricing, read November 13, 2026.
What it does well
- Classes with a set number of seats, a registration fee for each family and class fees, with the full cost shown before a family pays.
- Parent jobs: families sign up, hours are tracked, and a family that cannot serve buys out its hours.
- One calendar for class days, breaks and field trips on every family's phone, and a group for each class.
- Payment plans, fundraising and scholarships.
Check before you choose it
- Team Scout has no gradebook, report cards or transcripts.
- Registration and payments need a paid plan, from $29 a month billed annually.
Homeschool-Life: best for a co-op that wants a homeschool-only platform priced by family
Homeschool-Life is website and management software built for homeschool groups: enrollment, classes, communication, events, payments and member records.
Homeschool-Life is built for homeschool groups and nothing else, and it is priced by family for the year.
Price: Priced per family, per year: Connections (community tools) at $9.95 a family and Academy (community plus class tools) at $11.95 a family, with minimum and maximum fees. No required setup fee. Homeschool-Life plans, read November 13, 2026.
What it does well
- Built only for homeschool communities, with class registration, a private website, a calendar and volunteer management in one place.
- Annual pricing by family, so a co-op with many children in each family pays the same as one with few.
- A free trial of either plan.
Check before you choose it
- App branding, texting and a custom domain are add-ons with their own yearly prices.
CircleUp: best for a co-op of up to 200 families that wants low monthly pricing and volunteer buyouts
CircleUp is homeschool co-op software for registration, payments and volunteers, built by a homeschool family.
CircleUp handles class registration in one checkout and tracks volunteer hours with a buyout, on every plan.
Price: Free for up to 10 families. Starter is $23 a month ($276 a year) for up to 50 families, Pro $60 a month for up to 100 and Enterprise $100 a month for up to 200, plus a 0.5% CircleUp fee on Stripe payments and no fee on cash and checks. CircleUp for homeschool co-ops, read November 13, 2026.
What it does well
- Families register every child for every class in one checkout, and classes stop at their limit.
- Volunteer hours with shift sign-ups, approval and a buyout for a shortfall, on every plan.
- A free plan for a co-op of up to 10 families.
Check before you choose it
- Plans are capped by family count, and the published plans stop at 200 families.
MyCoop: best for a co-op that wants one flat price with every feature included
MyCoop is co-op management software for homeschoolers: class enrollment with waitlists, a family directory, a volunteer hours ledger and Stripe payments.
MyCoop charges from $49 a month with no per-family or per-registration fees, and includes enrollment, waitlists and a volunteer hours ledger.
Price: From $49 a month after a 30-day free trial, with every feature included and no per-family or per-registration fees. MyCoop, read November 13, 2026.
What it does well
- One plan with every feature, so there is nothing to upgrade to.
- A volunteer hours ledger where hours are logged, approved and reported for each family.
Check before you choose it
- There is no free plan after the trial.
Homeschool HQS: best for a co-op that budgets by the year and takes payments through Square
Homeschool HQS is co-op management software for registration, payments and communication, with payments through Square.
Homeschool HQS prices by the year in four steps and includes every feature at each one.
Price: Free under 10 families; $199 a year for 10 to 50 families, $449 for 50 to 99 and $999 for 100 or more, plus 1% of each transaction processed through Square. Homeschool HQS for co-ops, read November 13, 2026.
What it does well
- Every feature at every tier, including class registration, attendance by QR code, a member directory and volunteer job assignments.
- Yearly pricing that a treasurer can budget.
Check before you choose it
- Payments run through Square, with a 1% fee to Homeschool HQS on each transaction.
OneHomeschool: best for a co-op of 100 families or fewer that wants a free roster, sign-ups and dues
OneHomeschool is a homeschool planner for families with a free co-op side: roster, class sign-ups, calendar, dues and announcements.
The co-op side is free and takes no cut, because the company sells a planner to families.
Price: Free for a co-op with 100 families or fewer. It takes no cut of what families pay; Stripe's usual card fees apply. OneHomeschool for co-ops, read November 13, 2026.
What it does well
- Free for most co-ops, with payments landing in the co-op's own Stripe account.
- Its site says it shows no ads and does not sell anyone's information.
Check before you choose it
- It is funded by the family planner it sells, and each co-op family gets a free account for that planner.
Google Forms: best for a co-op with a handful of families
A free form builder that drops answers into a spreadsheet. Many programs start here, with a payment app on the side.
A form and a spreadsheet are enough until classes fill, fees vary by family and someone has to chase payments.
Price: Free with a Google account. Google Forms, read November 13, 2026.
What it does well
- Free, familiar and quick to set up.
- Enough for a program with a handful of families and one sign-up a year.
Check before you choose it
- A form does not take payments, hold seats in a class, bill a payment plan or remind a family that owes.
- Someone matches payments to rows by hand.
When is Team Scout the wrong choice?
- Your co-op issues grades, report cards or transcripts. Team Scout has no gradebook; look at a tool that lists one, such as CircleUp.
- Ten families meet in a living room and split the cost of supplies. A form and a spreadsheet are enough.
How we evaluated
- We read each product's own pricing page and feature pages on November 13, 2026, signed out, and linked them under Sources.
- A feature counts only when the product's own pages show it. When they say nothing either way, the guide says it is not on its published pages.
- The other products were read, and none was run with a live club. Star ratings and review scores are left out.
- Each line about Team Scout describes what is live in the product today.
- Each product is matched to the kind of program its own site says it is built for.
Questions people ask
- What software can a homeschool co-op use for class sign-ups, fees and parent volunteer jobs?
- Team Scout, CircleUp, MyCoop, Homeschool-Life and Homeschool HQS each cover all three. Team Scout and CircleUp also let a family that cannot serve pay a buyout.
- Is there free software for a homeschool co-op?
- Yes. CircleUp and Homeschool HQS are free under ten families, OneHomeschool is free for 100 families or fewer, and Team Scout's Community plan is free for the website, groups, calendar and volunteer sign-ups.
- Can co-op parents pay by bank instead of card?
- On Team Scout, yes: families pay online by card or bank, and can use a payment plan.
- Can a co-op require parent volunteer hours?
- On Team Scout, yes. Each family's hours count toward its requirement, and families who cannot serve can pay a buyout you set, in the app.
Sources
Each product's own pages, read November 13, 2026. Prices and plans change; the linked page is the one to trust.
- Team Scout: Team Scout pricing; What you get; Help center
- Homeschool-Life: Homeschool-Life plans
- CircleUp: CircleUp for homeschool co-ops
- MyCoop: MyCoop
- Homeschool HQS: Homeschool HQS for co-ops
- OneHomeschool: OneHomeschool for co-ops
- Google Forms: Google Forms
Read next
About the author
Peter McClung is the founder and CEO of Team Scout. He has spent more than 25 years building products and platforms, founded homeschoolsports.org, a free resource for homeschool athletics, and has served on the board of AIR T, Inc. (NASDAQ: AIRT) since 2017. More about Peter and Team Scout.
See something out of date or wrong about a product? Write to hello@teamscout.co and we will correct it.
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