Run your program
Free on every planMarching bands, color guard, band boosters
The band boosters' season, handled.
A marching band season is a small logistics company: a band fee, a uniform for every student, chaperones and pit crew for every competition, concessions at home games, and fundraising all year. Team Scout gives the booster board one account for all of it.
Sound familiar?
The band fee is due before band camp, and families need a way to pay it over the fall.
Uniform numbers live on a clipboard, and by November nobody knows who still has jacket 142.
Pit crew, chaperone and concession shifts sit on a sign-up site the board cannot export.
What Team Scout does about it
Band fees in installments
A registration form with the fee, waivers and a payment plan on dates you set. Cards on file are charged on schedule, with reminders before each charge, and families paying by check show Awaiting check until you record it.
Uniform checkout
Define the uniform pieces, check them out to each student with sizes and numbers, see what is out, and check them back in after the last concert. Missing or damaged pieces get flagged.
Volunteer credits with buyouts
Set the credits each family owes and what each shift is worth. The coordinator sees earned against required for every family, and the end-of-season report shows buyouts collected.
When to start: Band camp starts in July and the competition season runs through the fall, so the band fee form and its payment plan belong live by early summer.
Free, and stays free
What you get on the Community plan
- Groups and messaging for every section, the guard and the boosters
- Competition and rehearsal calendar with attendance
- Rosters and volunteer sign-ups with shift swaps
- A public website for the band program
- Concert tickets: free tickets are free, $1 a ticket up to $10
- Fundraising at 0%, with an optional tip from the donor
When you collect money
One simple fee, no contract
When you start collecting money — registrations, dues, sponsorships, merch — plans start at $29 a month billed annually plus a platform fee of 3.9% that drops to 2.9% and 1.9% as you grow. Card processing is passed through at cost. No per-player fees. No contract.
See the full pricing pageQuestions marching bands and band boosters ask
We hand off to a new board every year. Does the history stay?
Yes. The organization owns the account, and officers are roles you reassign. Every payment, volunteer record and uniform checkout stays with the org.
Can we sell tickets to concerts and the band showcase?
Yes. Ticket types with capacity and a sales window, scanned at the door from any phone, with walk-ups on a card reader.
Free guide
The season-start checklist for team admins
Eight weeks, six jobs: registration, waivers, payments, roster, communication and volunteers. This checklist puts each one in the week it belongs, so opening day is a practice and not a paperwork line.
Not ready today?
Leave an email and you get one email from Peter, written for marching bands and band boosters: what is free, what it costs once you collect money, where to start, and a link to the free guide. Reply to it and it reaches him.
Free to start
Have the band ready before camp starts.
Create the org, add the section groups, publish the band fee form.